Email Signature Generator | HTML Signature Template
Create a professional email signature with name, role, company, phone, website, social links, and copyable HTML for email clients.
What the Email Signature Generator Creates
The email signature generator builds a structured signature block with name, title, company, contact details, links, and HTML output that can be copied into supported email clients.
Details to Check Before Copying
Confirm phone numbers, website URLs, social links, job title, spelling, brand colors, and logo display. Test the signature by sending yourself an email before using it with customers.
Keep Signatures Lightweight
Avoid oversized images, too many links, long disclaimers, and heavy styling. A clean signature loads faster and is less likely to break in Gmail, Outlook, or mobile mail apps.
About This Tool
Email Signature Generator creates a professional HTML email signature from your name, title, company, contact details, and social links. The output is formatted for direct use in Gmail, Outlook, and other email clients.
When to Use It
Use this when setting up a new email account and you need a professional signature, when updating your signature after a job change, or when standardising email signatures across a team.
How to Use
- Enter your name, job title, and company.
- Add phone number, website, and social profile links.
- Choose a layout and colour scheme.
- Click Generate to produce the HTML signature.
- Copy it and paste it into your email client's signature settings.
Frequently Asked Questions
How do I add the signature to Gmail?
Go to Settings, then See all settings, scroll to the Signature section, create a new signature, and paste the HTML into the editor. Enable the signature for new emails and replies.
Should I include a photo in my email signature?
A professional headshot or company logo adds recognition. Keep the image under 100KB and use an absolute URL so it displays correctly when recipients have images enabled.
How many lines should an email signature be?
Keep it to four to five lines: name, title, company, one contact number, and a website or social link. Longer signatures add clutter to every email in a thread.